Program Assistant – Protection, Membership & University Relations (SAR Secretariat, New York)

Posted January 5, 2024

Scholars at Risk is seeking a highly organized, proactive, and detail-oriented individual to play a key role within the SAR Protection and Membership teams, which work directly with threatened scholars around the world, and which develop university engagement in all areas of SAR programming, including country conditions research related to the threatened scholars we serve; research, teaching, publications and advocacy for threatened scholars; and research, trainings, and publications on academic freedom and related higher education values. The Program Assistant should develop fluency in all of these areas in order to provide direct assistance to scholars stationed around the world and support strategies for identifying, recruiting and engaging universities, faculty and students. The position requires strong research and writing skills, timely and professional communication, including with international scholars, members, partners, clients, SAR and NYU staff, and the public.  Key responsibilities include:

50% Grant and Fellowship Programming

  • Manage Emergency Fund grants to threatened scholars affected by conflict and political repression to enable their safe passage to arranged academic placements throughout SAR’s international network of higher education institutions. Coordinate directly with these individuals to arrange urgent travel, temporary lodging, and critical logistical assistance. The ideal candidate has a keen ability to prioritize/make decisions with limited supervision and a proven track record of working sensitively and expediently with individuals from diverse cultural and linguistic backgrounds situated around the world.
  • Implement payment processing / procurement (POs, requisitions) for SAR fellowship grants to recipient scholars and universities, including the drafting of grant letters, memos, and relevant documentation
  • Support the SAR Speaker Series, a SAR program offering a diverse range of speaking opportunities for SAR-affiliated scholars representing diverse academic and geographic backgrounds. Coordinate event requests with protection and membership teams, including helping with travel arrangements, issuing honoraria, and reimbursements.
  • Budget and forecast available funds for the Emergency Fund, Speaker Series, and other SAR-related events, ensuring financial and programmatic compliance with donor restrictions and SAR and NYU policies.
  • Maintain payment records; solicit and maintain receipts from program-related vendors and grant recipients; maintain external vendor accounts, including coordination with SAR’s organization-wide vendor payment schedules.
  • Regularly contribute financial and narrative data for donor reports on the Emergency Fund, Speaker Series, and related activities.
  • Onboard and register scholars and SAR member institutions/university hosts into NYU’s payment system (iBuy) for payments related to the above activities.

50% Membership Data Management, Reporting & Reconciliation

  • Research academic associations and potential partner networks in various regions for SAR Section building initiatives. Implement membership invoicing operations, including soliciting and tracking payments, updating contacts and member data, and streamlining annual invoicing processes.
  • Research higher education systems and institutions in strategic countries for prospective member outreach.
  • Assist in formatting, updating, and cleaning SAR membership data.
  • Assist in university membership outreach campaigns through data collection and tracking.
  • Reconcile SAR membership and development revenue reports with NYU financial reports; trouble-shoot discrepancies.
  • Monitor SAR’s internal expense tracker for monthly reconciliations with NYU financial records and SAR’s internal accounting software (team follow-up, fund confirmations, credit card – requires learning of both NYU reporting in UDW and SAR’s accounting software)
  • Research and recommend appropriate operations standards and system updates to maximize efficiency.

For full details, and how to apply, visit:

In Categories: Career Opportunities